The pack moves
Hundreds of pages, then an addendum that changes a criterion, a date or the scope.
Products / Bid Assist
Bid Assist
AI-Based Bid Preparation Assistant
Citation-verified
Eight modules
You decide
Prepare a stronger bid in days, not weeks. Defend every line.
Bid Assist is the bidder’s side of a tender, on one desk. It reads the pack, shows what is missing, and drafts the response — with every finding tied to the page it came from. Company profile, letterhead and rate card stay yours.
Request a discussionThe problem
Slow, scattered, and easy to miss
A tender pack is long, often scanned, and then a corrigendum rewrites a criterion. Eligibility, marks, forms and the price schedule live in different files. A missing certificate or an old clause is found at submission, or after the bid is opened.
The work is split
Eligibility, marks, forms and the price schedule are read by hand, in different files.
Gaps show up late
A missing certificate or a clause that no longer applies appears at the last moment.
01 / 08
Tender pack
The RFP, a GeM bid, corrigenda, pre-bid replies, the price schedule and annexures. A file uploaded twice is recognised by its pages.
02 / 08
Bid brief
Eligibility, technical marks, specifications, bid security, declarations and the dates that govern the bid, each citing its clause.
03 / 08
Corrigendum
What changed for eligibility, marks, scope, money or a deadline, beside the original clause. A criterion updates only when the addendum states it.
04 / 08
Pre-bid queries
Gaps, conflicts and restrictive clauses as numbered queries, each citing its clause. Review, accept and export to Excel.
05 / 08
Document match
Your repository against what this tender asks for: matched, needs a check, or missing, with the page.
06 / 08
Annexures
The tender’s forms as fill-in documents, with your profile and your own letterhead. Word and PDF.
07 / 08
Financial estimate
The tender’s price schedule. A quantity counts as the tender’s only when it is in the RFP. Lines are built from your rate card.
08 / 08
Presentation
A technical deck grounded in the RFP, in your colours, as PowerPoint. The review says what to fix first.
Built for accuracy
Models plus rules
A general chat model reads a slice of a long pack and can miss the corrigendum, or answer a clause that is not there. Bid Assist reads page by page, and reports what cannot be found.
Every page is read
Scanned certificates included. A corrigendum stays on the criterion it changes.
Rules where precision matters
A figure is the tender’s only when it is found. Rates come from your card. Sums are calculated.
Every finding is checked
Each line is tied to its source. What cannot be found is reported as not found.
You review and sign off
Company profile, letterhead, signatory and rate card stay yours. A colleague can be invited onto one bid.
Built to be checked. A change is written onto a criterion only when it is quoted from the corrigendum. Eligibility and marks on the desk are an estimate for preparing the bid, not the buyer’s score.
Workflow
From the RFP to the submission
Read the pack
Every page, scans included. The RFP, corrigenda and annexures, before a line is drafted.
ReadBid brief
Eligibility, technical marks, specifications, bid security and the dates that govern the bid.
CheckCorrigendum
What changed for eligibility, marks, scope, money or a deadline, beside the original clause.
CheckPre-bid queries
Gaps, conflicts and restrictive clauses as numbered queries, each citing its clause.
DraftMatch documents
Your repository against what this tender asks for: matched, needs a check, or missing.
CheckForms and price
The tender’s forms on your letterhead, and a price schedule built from your rate card.
DraftPresent the bid
A technical deck in your colours, as PowerPoint. The review says what to fix first.
DraftThe value for your organisation
Days, not a scramble
The pack, the gaps and a draft response in one place, before the pre-bid meeting.
Nothing left silent
A missing form or a weak match is listed, with the clause that asked for it.
The same standard
Every tender is checked the same way, against your own documents.
Queries a buyer can answer
Each pre-bid question points at the page, so it can be sent and tracked.
Your paper, your rates
Letterhead, signatory and rate card are yours. The tender supplies the form and the quantities.
A bid the team can share
Company profile, repository and roles carry across bids.
How you take it
SaaS or enterprise
A quarterly SaaS subscription for a bidding team, or a custom enterprise agreement where data privacy and a larger team are the concern.
Subscription (SaaS)
For a bidding team, billed each quarter. DocMind hosts Bid Assist. Your company signs in, uploads the pack and prepares the bid.
Enterprise (custom)
Agreed for a larger organisation. For teams where bid data must stay private, and more of the team needs access.
Who it is for
Ideal users
Bidding teams
EPC contractors
System integrators
Consultants
Government suppliers
Infrastructure companies
Bidding teams
EPC contractors
System integrators
Consultants
Government suppliers
Infrastructure companies
- Bidding teams
- EPC contractors
- System integrators
- Consultants
- Government suppliers
- Infrastructure companies
See it on a tender you are bidding.
Share a past RFP. We read the pack and walk your team through the brief, the gaps and the draft response. A pilot takes days, not months.
Request Demo